Safety Measures to Implement in Your Event Space When Live Events are Allowed

Mass gatherings have been prohibited for months now as a countermeasure against the pandemic. However, there will eventually come a time when mass gatherings and live events will be allowed once again, especially once a safe and effective vaccine has been developed.

Despite the potential use of vaccines, event organizers should not become complacent. Health and safety should still be a priority for organizers and event venues. With that in mind, here are a few safety measures that you should implement in your event hall once mass gatherings and live events are possible again:

Conduct a pre-event risk assessment

Part of safety is in knowing what are the risks involved with the situation at hand. Using a scale from 1 to 5 (with 1 being low risk and 5 being very high risk), rate how the following potential hazards can affect the outcome of your event. Consider the following potential hazards in areas such as: fire, environment, equipment, crowd management, crew, first aid, weather, child protection, and catering.

After you have rated the aforementioned areas of possible hazard, identify who are at risk (crew, attendees, children, etc.) and how you will eliminate or reduce the risks to the persons involved. In this regard, you may choose to work with your outsourced event suppliers, local authority, and emergency units so that your risk assessment is as accurate as possible.

Provide adequate training for staff

Staff that are trained before an event can react better and are more equipped to provide services in an emergency situation. For example, if your event is expected to have a high number of attendees, consider mitigating the spread of contagious viruses. An event hall in Taguig such as the one located in Enderun Colleges provides sanitizing stations to clients who book the venue. Healthy and safety are of utmost importance to event organizers when it comes to managing high traffic areas. Things to consider include: parking sites, first aid stations, toilets, and emergency provisions. Consider placing healthy and safety information around the event venue and do a pre-event announcement to all attendees.

Having trained staff can also be a measure of ground-level surveillance since your crew interacts directly with the event attendees.

Choose the right venue for your event

Depending on what kind of event you’ll be having, the right venue can spell the difference between overcrowding and the most effective use of space. There are many event spaces in Manila, such as the venues offered by Enderun Events, that have venues with varying sizes. Having a profile of your event, the expected demographics of the attendees, and estimated number of attendees would help you choose the right venue.

Of course, safety features should also be a consideration. Ask your event venue about how frequently they can sanitize areas like bathrooms and lounges. Your event venue should also be more than happy to set up disinfecting foot baths at all entrances and contactless hand sanitizers in key areas.

Have a back-up plan for emergencies

Create a plan for emergency situations and discuss this with the venue organizer and staff. Things to consider include: the method in informing the attendees, how and when to raise the alarm, how to evacuate the attendees, how to access the onsite emergency facilities, how to handle casualties, how to manage traffic, and how to provide first aid when necessary.

Like with anything, prevention is better than the cure. It is wise to be mindful of potential hazards before any big event so that you can prepare accordingly.

5 Corporate Giveaways to Hand Out During Your Next Public Event

Company events can be intimidating endeavours. Often, these are the stages on which companies are judged for their capability, reliability, and success. Whether an event hosted solely by your company, or an expo that your company has joined, It is important to make a good impression.

One way to do so is to have giveaways! Though it may seem old-fashioned, giveaways are still one of the best ways to be remembered by those who visit your event or booth. Here are some ideas for your next event.

  1. A really good ballpen

    It seems trite, but the truth is that a really good ballpen is still valued! If you can give out good ballpens, people are sure to keep them and use them regularly. With that comes their keeping your company in mind. Be sure the pen is branded, looks good, and writes excellently!

  2. USB sticks

    A useful item still, and one that you can utilize in two ways! The first is by branding the device with your company logo, and the second is to have a folder with your company profile and other information in it! Just be sure that there is enough space for people to still use it for themselves. This will not only be appreciated, but it will also encourage them to keep the USB stick!

  3. Instagram food lights

    These days, it’s all about the ‘gram. One well-appreciated present is an Instagram light. These pen-like devices have LED lights that let people light up their photo subject, whether it be food, products (for flatlay), or themselves!

  4. Discounts

    Nothing beats a really good discount coupon, especially if you have a sought-after product or service. It also encourages event visitors to become customers. Make sure the discount is enticing enough for potential customers to become real customers, and count the discount given as a marketing expense!

  5. Metal drink containers and umbrellas

    Metal drink containers and umbrellas are two items that people always need and always appreciate receiving for free! Just make sure that you will be able to bring in the latter. Some corporate event venues are strict about what you can and cannot bring in to the event space, and the last thing you want is to be told you can’t bring in your giveaways!

Just as important as the items you give away are the corporate event venues you choose for your company events! There are many event spaces in Manila, but not all of them have what is necessary to make your company look capable, serious, and a brand that customers and/or suppliers can trust. Apart from ambience and what it can convey, do not forget to consider location. The location of corporate event venues can determine the success of the event. Accessibility is ideal, but so is parking–something many event spaces in Manila do not have, but guests appreciate. Do your research on different event spaces in Manila and do not forget to consider these options before your next company event!

Four Essential Tips for Choosing the Right Corporate Training Venue

Corporate training is essential for any company looking to help their employees reach their potential. Given the importance of corporate training, it’s only natural for companies to want to make sure their training sessions to want to make sure that every training session is as effective and engaging as possible.

As discussed in one of our previous articles, it is often more efficient and effective to conduct corporate training at a third-party events space in Manila. This begs the question: how do I know which event space is the right one for my company’s needs? Here are a few tips to help you do just that:

Make Sure You Visit the Site

You’ve probably heard of some great corporate training venues around Metro Manila from your business connections. Suggestions should always be welcomed and considered, but make sure you visit the site before you book it. This isn’t just about seeing the place for yourself, but it’s also about gauging the venue’s location and the travel time. Ideally, you want to choose a space that is accessible for all the attendees, so choose a place with easy access to public transportation and ample parking for those bringing their own cars.

Check the List of Inclusions

Events spaces that cater to corporate training seminars will have an extensive list of inclusions that come with renting the venue. Make sure you take a look at this list carefully to help you get a clearer picture of what you’ll have on-hand on the day itself and what you may need to bring with you. Standard inclusions such as projectors, sound systems, and WiFi are must-haves.

Review Venue Set-up and Capacity

All event spaces will provide you with the capacity of their venue, but make sure to ask what kind of set-up this number reflects. Chairs and tables can be set up in a number of ways, which directly affects the number of guests a certain venue can accommodate. Similarly, how your tables and chairs are set up can have an impact on how easy it is for your participants to listen to trainers and speakers. Make sure you discuss this with your event venue representative to make sure your preferred venue can accommodate your preferred set-up and number of guests.

Does the Venue Come with Catering?

If your training session will take up the whole day, you’ll definitely want to try and choose a venue that offers in-house catering services. Food plays a big role in whole-day corporate training sessions and is often what most attendees remember the most. For whole day events, it’s often a good idea to provide a morning snack, lunch, and an afternoon snack. Not only does this keep participants happy, but it also helps everyone stay focused on the sessions instead of wondering where they’ll be having lunch.